The last two weeks of an office fit-out decide how smoothly your team moves in. Many companies in Noida and Delhi NCR release the final payment as soon as the space “looks ready” — and then spend months chasing leaking AC drains, loose hinges and missing warranty cards. A structured handover prevents that.

When to raise the snag list

Do a joint walkthrough with your contractor when work is around 95% complete — after painting and before the final deep clean. Walk every room with the approved drawings in hand, record each issue with a photo and its location, and agree a closing date for the list.

What to check during the walkthrough

• Ceilings and walls: cracks, uneven paint, gaps at joints, water stains.
• Flooring: hollow tiles, lifted vinyl, carpet seams, skirting finish.
• Doors and glass partitions: alignment, locks, door closers, safety manifestation on glass.
• Furniture: workstation stability, drawer locks, cable management, edge banding.
• Electrical: every switch, socket, light and emergency light; distribution boards labelled.
• HVAC: temperature in every zone, drain lines, noise from diffusers.
• Pantry and washrooms: leaks, water pressure, slope towards drains.
• Fire and safety: sprinkler and smoke-detector positions after ceiling work, exit signage.
• IT: data points tested and labelled, rack and UPS wiring tidy.

Certificates and test reports to insist on

• Electrical installation test report (insulation resistance and earthing).
• Fire-alarm and sprinkler test reports, plus the building’s fire-safety sign-off where applicable.
• HVAC testing, balancing and commissioning report.
• Compliance certificates for specified fire-rated doors, glass and boards.
• Warranty cards for furniture, chairs, AC units, lighting and hardware.

The handover dossier

1. As-built drawings — civil, electrical, HVAC, plumbing and furniture layout.
2. Final BOQ with measured quantities.
3. Product details: model numbers, colour and finish codes for future repairs.
4. Operation and maintenance manuals.
5. Keys register and access-card list.
6. Service contacts for every installed system.

Write the defect liability period clearly

Before the final payment, agree in writing a defect liability period — commonly 6 to 12 months for workmanship — during which the contractor fixes defects at no cost. Many companies hold back a small retention, often around 5%, until the period ends. Also specify response times, for example 48 hours for critical issues such as leaks or power faults.

A simple rule for the final payment

Release the final payment only when three things are done: the snag list is closed and signed, the certificates and dossier have been handed over, and the defect liability terms are signed by both sides.

At Workbox Decor, every project in Noida, Delhi and Gurugram is handed over with a signed snag closure, test reports and a complete dossier, followed by post-handover support. Because design, manufacturing and installation are all in-house, one team stays accountable after you move in.